Digital Copiers

Digital Copier Costs

If you've ever shopped for a business copier, you know that costs can quickly skyrocket. From buying vs. leasing decisions to service contract add-ons, we'll give you the information you need to minimize the impact on your bottom line.

Digital copiers aren't just copiers.

They are high-end electronic document handling systems that integrate traditional copying resources with advanced computer technology. Sounds expensive, doesn't it?

It is – but fortunately digital copier dealers offer options and pricing plans that minimize costs for the average small business. Whether you're new to the copier market or are re-entering the market for a copier upgrade, we have the information you need to secure the latest technology without breaking your company's bottom line.

Standard Pricing

Dealers usually offer a couple of options in digital copier pricing. If you choose to purchase the copier outright, you could be in for a significant upfront investment. If you make less than 10,000 copies/month, your best option is to purchase an office copier at an office supply superstore. Businesses with higher copier volumes can usually get away with a midmarket product in the $3,000-$10,000 range. Higher end models that are capable of copying 50+ pages per minute start at $40,000.

Instead of purchasing the copier, most businesses opt for a digital copier lease. Leases let you save money up front and make it easier to upgrade down the road. Business copier leases are billed on a per-copy basis with monthly minimums. Although leasing is more expensive in the long run, it's a viable and attractive alternative for the vast majority of small businesses.

Add-ons & Purchasing Tips

Not surprisingly, advanced features and add-ons will increase the cost of your digital copier. Some copier solutions make these add-ons part of the standard package while others assess an upcharge. If it's not standard, color capability is a 20% to 30% premium and network capability can increase the purchase price from $500-$2,000. Even though ADF features are becoming more commonplace, some dealers still offer it as an option at $1,000-$2,000 per machine.

When you enter the digital copier market, you should know that negotiation is a standard industry practice. Just like a car, you should never expect to pay full sticker price for a digital business copier. Most products can be purchased for 10% to 20% off the MSRP. Dealers often accept trade-ins, but be careful to evaluate the actual price of the copier apart from the value of your trade-in.